“I want to know how you can help me get sponsorship.”
That’s it. No “hello”, no name, nothing – just one sentence sent from a Hotmail address referencing what I have to assume is the sender’s favourite cocktail, and closed out with a “Sent from iPhone” message at the bottom.
I get that kind of email all the time, so normally I wouldn’t be so irritated, but this particular one followed hot on the heels of my third email from a guy insisting that his great idea for an event should be all that’s required to get sponsorship, and once he got the money, he’d do all the “admin”. Yeah, good luck with that.
What these – and so many approaches I get and sponsors get – have in common is an alarming degree of nonchalance, unprofessionalism, and a total lack of understanding of how difficult and competitive seeking sponsorship is. I’m busy. Brand managers are busy. Everyone in this industry is busy. Nobody is going to give you time, advice, or especially money, if that’s the best you’re prepared to do.
Here’s the thing, you are trying to elicit serious money from corporate marketing budgets – they expect you to be professional and they expect you to be prepared. If you treat this process nonchalantly, there is no way you’ll be successful. This isn’t free money and it isn’t easy. You’re not only competing with other sponsorship seekers for a sponsor’s investment, you’re competing for their time. And because sponsorship is incredibly integrated across a number of business units, the person you reach out to will have to sell any good opportunity in to those business units. They won’t put their reputations on the line for an organisation that appears patently amateurish. Not a chance.
So, what do you need before you can even start the sponsorship seeking process?
If you don’t know where or when your event is taking place, you can’t sell sponsorship for it. You simply aren’t far enough along the planning process for any sponsor to take you seriously.
Sponsors need time to consider the opportunity, sell it internally, make a decision, plan leverage, and implement that leverage – all before you launch whatever it is you’re doing. Because it’s leverage that turns the opportunity you’re selling into the result they need, if you don’t give them ample lead-time, you’re asking for money with no chance for them to get a result. How much time? At least several months and up to a year or more.
You need a complete, written out marketing plan. You can’t entice sponsors if you can’t tell them what your positioning is, how that’s different from other competing events (or whatever), who will be interested, why they’ll be interested, and how you are going to build and maintain your relationship with those markets. This is the crux of your value to a sponsor. If you can’t be arsed to do it, you can’t effectively sell.
Need a marketing plan template? Get a copy of The Sponsorship Seeker’s Toolkit 4thEdition.
It doesn’t have to be massive, but you do need a website. Look at other sites in your space. Consider them the threshold for professionalism. Ideally, you will make your mark with a unique look and feel or some amazing content. What you don’t want is to look like the least professional option of everything in your category in which a sponsor could invest.
No, a Facebook page is not good enough. Why? Because having only a free, chit-chatty Facebook page shows no commitment to what you’re doing. No sponsor is going to invest in what you’re doing if you look like you’ve got no skin in the game.
Professional email address and setup
You should have either an email address that matches your website or a Gmail address using your organisation’s name. Not Hotmail or Yahoo or Me.com or your generic ISP email and, god forbid, not AOL (aka, Amateurs Online).
Your emails should have a signature block with all of your details. Even if you do send from your phone, ensure it doesn’t say it at the bottom. Don’t send emails in goofy fonts or with background images.
Proofreader… and manners
If your grammar and spelling isn’t the best, or you don’t know how to format professionally, you need someone else to either write your proposal, emails, etc for you or you need them proofread. Corporate marketers are not going to trust the professionalism or detail-orientation of any organisation that doesn’t get this right.
The first time you contact an organisation about sponsorship, address it to their NAME and customise the message. Sponsors and consultants can spot copy-paste a hundred kilometres away. Never send one-sentence “introductory” emails addressed to no one. Just because you know how to do a copy-paste doesn’t mean you should. You only get one chance to make an impression, and it will stick.
And for all you people – dozens every week – who send me emails in text-speak, those will get you deleted by all who receive them before the end of the first line. Wuzzup, indeed.
Once you’ve done all of this, you still have a long way to go and a lot of work to do before you’ll create a proposal that will get a “yes”. I suggest taking a look at these resources:
- 30+ Proposal Development Resources for Sponsorship Seekers
- 40+ Sponsorship Sales Resources for Sponsorship Seekers
- Sponsorship Proposal Basics in About 15 Minutes (tutorial)
- The Sponsorship Seeker’s Toolkit 4th Edition
Need more assistance?
For all you need to know about sponsorship sales and servicing, you may want to get a copy of The Sponsorship Seeker’s Toolkit 4th Edition.
If you could use some additional support, I provide sponsorship coaching, sponsorship consulting, sponsorship training, and if you need a fast, cost-effective start, the Jump Start program. If you’re interested in any of these services, please review the materials and drop me a line to discuss:
AU: +61 2 9559 6444
US: +1 612 326 5265
© Kim Skildum-Reid. All rights reserved. For republishing information see Blog and White Paper Reprints.
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